2023 Annual Congregational Meeting

Sunday, January 29 • 2:00 pm in the Sanctuary
Livestream on Zoom: Meeting ID: 168 223 701
Check-in for those attending in person will start at 1:15 pm in the social hall.
Childcare will be provided in the Religious Education building.
The Annual Meeting Notice was emailed or mailed to church members on January 13. Click here to view it.

Initial Draft of the 2022 Annual Report is available here.

The Congregation will be asked to vote on 14 bylaw sections amendments at the annual meeting, which seek to eliminate barriers to engagement, clarify roles and procedures, and improve governance at the church. The changes are a result of the Strategic Plan approved at last year’s meeting. The table below outlines the proposed amendments. Click the links in the first column for exact language of the changes and commentary. You can view or download the current bylaws here.

BylawProvision Amendment DescriptionPurpose of Amendment

Article 1: The Congregation
Section 1: Mission, Affiliation, and Principles(b)   Affiliation
Add 8th Principle
 
Eliminate barriers to engagement
Section 02: Membership(a)    Qualifications for Membership
(i) Attaining Membership
– “be in sympathy with mission covenant of this Church” replace with “supports First Unitarian’s mission covenant and programs through generously giving of time, talents, and service to the Church”
– Add: Financial contribution can be any amount.
– Add: Ability of minister to waive financial contribution
Eliminate barriers to engagement
(ii) Voting (new heading)
– Add: Virtual Membership Book
– Add: Refer to staff position that maintains church membership list
Eliminate barriers to engagement
(iii) Retaining Membership
– Add: Financial contribution can be any amount.
– Add: Ability of minister to waive financial contribution
Eliminate barriers to engagement
(a)    Membership and Committees
– Delete requirement to be a member to serve on a board committee, program team, or council
Eliminate barriers to engagement
(c) Termination of Membership
– Add inability to connect with person to determine membership
– Refine board vote provision for terminating member
Clarify roles and procedures
(d) Friends of the Church
– Add this provision
Eliminate barriers to engagement
Section 04: Standing Committees of CongregationGeneral provisions:
– Clarify terms of office and filling vacancies
Add ministers and staff as ex-officio members
Clarify roles and procedures
(b) Financial Review Committee
– Remove the Financial Review Committee
Improve governance, specifically accountability and transparency
Section 05: Congregation Meetings(c) Quorum
– Add: Participate in congregation meetings in-person or virtually.
(d) Voting
(ii) Majority
– Add:  Voting in congregation meetings in-person or virtually.
Eliminate barriers to engagement
 
Article 2: The Board of Directors
Section 01: Composition(a) Composition of the Board
–  Reduce board size from 11 to 9
Improve governance, specifically accountability and transparency
(b) Board Tenure, Vacancies and Removal
– Clarify terms of office and filling vacancies
Improve governance, specifically accountability and transparency
Section 04: Board Duties /Responsibilities(c) Finance and Budget
– Delete reference to Financial Review Committee
Improve governance, specifically accountability and transparency
Section 05: Committees and Task Forces– Refine type of committees, task forces formed by the boardImprove governance, specifically accountability and transparency
–  Clarify terms of office and filling vacancies
Add ministers and staff as ex-officio members
Clarify roles and procedures